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The Basics
The Basics
This sequence of tutorials gives you the basics of how to get up and running with Gmail. It is particularly useful for those who have switched from Outlook to Gmail.
They include:
How to prioritise your inbox
How to disable/enable conversation view
How to enable/disable the preview pane
Replacing folders with labels.
Using scheduled send
Using Gmail search
The combined time for all these tutorials is only 6 minutes, and they will save you a lot more time in the future!
1. Choosing an Inbox Type
1. Choosing an Inbox Type
2. Conversation View
2. Conversation View
3. Enabling the Preview Pane
3. Enabling the Preview Pane
4. Replacing Folders with Labels
4. Replacing Folders with Labels
5. Using Scheduled Send
5. Using Scheduled Send
6. Using Gmail Search
6. Using Gmail Search
Advanced
Advanced
This sequence of tutorials gives some more advanced tips on working with Gmail to improve productivity.
They include how to:
use tasks as a replacement for flags in Outlook
display an unread email number in your Gmail tab
set an out of office response
set up automatic filtering
split your inbox into sections
delegating a mailbox for someone else to manage
The combined time for all these tutorials is only 9 minutes, and they will save you a lot more time in the future!
1. Using tasks to replace flags
1. Using tasks to replace flags
2. Numbered Gmail Icon
2. Numbered Gmail Icon
3. Setting Out of Office
3. Setting Out of Office
4. Setting up automatic filtering
4. Setting up automatic filtering
5. Splitting your inbox into sections
5. Splitting your inbox into sections
6. Inbox Management Replacing Direct Email Addresses
6. Inbox Management Replacing Direct Email Addresses
7. Gmail Customising App Notifications
7. Gmail Customising App Notifications
8. Delegating Mailbox Access
8. Delegating Mailbox Access
8. Direct Mailbox Introduction
8. Direct Mailbox Introduction
Signatures
Signatures
We will set an initial signature, but you might like to update this to include information such a contact number.
What to include
What to include
Signatures (for new messages) should include some basic information to help people understand who you are:
Your name (preferred is fine)
Your current job role. This should match your listing in the staff directory (please contact HR if this is not current).
Formatting
Formatting
Signatures should be clear and presentable when other people view them (especially people from other organisations!). To keep looking good for everyone, your signature needs to be flexible for mobile devices or email clients with a different background colour etc.
In general, short & simple wins every time!
Yes please
Yes please
Standard black text
The default font (sans-serif)
Small certification badges (Google Certified Educator etc.)
Keep it simple!
No thanks
No thanks
Different fonts/colours/formats—it usually looks messy 😵
Decorative images
Disclaimer
Disclaimer
When you email someone outside of Outwood, an additional footer with some legal text will automatically be added to the bottom of your email. This typically includes company/charity information and a notice regarding confidentiality. This is intentionally omitted on internal messages.
Please do not add any similar notices to your signature.
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